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Congress Manager

Geplaatst: 05-12-2017

Verloopt: 02-01-2018

Do you have congress management experience and do you want to work with bright, talented individuals who take pride in their work and also know how to have fun?! For a Global Pharmaceutical client of BCD Meetings & Events we are looking for a congress manager.


Congress Manager
Fulltime, Utrecht

You are responsible for congress owner management, hotel sourcing, Professional Congress Organizers (PCO) relationships, attendee management, compliance and contracting documentation of assigned congress for a Global Pharmaceutical client.


Your focus:

- Primary client contact with regards to all logistical arrangements surrounding congress

- Negotiate all supplier contracts for the best possible prices and concessions in order to meet savings expectation on congress spend

- Coordinate on-site job responsibilities with on-site logistics team (Hotel, ground, logistics, etc)

- Secure and manage hotel room blocks in accordance with Congress rules and procedures

- Secure congress registrations for attendees

- Budget creation, management, and reconciliation

- Ensure all compliance requirements and guidelines are followed and properly documented

- Reconcile meeting in accordance with Client audit standards/maintain an audit ready environment

- Advise of critical deadlines in planning process

- Overall fiscal responsibility for congress activities


Your profile:

- Minimum of five years' congress planning experience

- Minimum of three years' experience in account management

- Minimum of three years' experience managing outside vendors, sourcing and negotiating contract services

- Experience managing budgets

- Pharmaceutical Industry experience is preferred

- Travel industry and destination knowledge

- Previous experience with participant registration for congresses

- International attendee experience a plus


About the department
The dedicated Congress team is a team of professional Congress planners that works together to deliver the highest quality Congresses and ancillary meetings to our global pharmaceutical client at congresses throughout the world. The North American team consists of 23 team members, and we are now hiring for teams in Europe, Latin America, and Asia.


What we offer you

In this role you will work on a global account for one of the largest pharmaceutical companies in the world. This is an exciting job within an international work environment. Our company culture is incredibly supportive and takes employee welfare seriously with a strong emphasis on ethics and corporate social responsibility. You'll be working with a great international team of colleagues. Next to this, we offer you a competitive salary, training, career development and a dynamic work environment.


Your work location
This role is based at our BCD Meetings & Events office in Utrecht.


About us
BCD Meetings & Events is one of the leading global providers of meetings, group incentive travel and creative services for some of the world's biggest brands. Our unique difference is that we bring together resources at a local level, centralize processes on a regional level and leverage our global presence to deliver the value and results our clients set out to achieve. We work collaboratively, creatively, and passionately -- and look to hire experts who do the same.


Uw vacature op

Plaatsing € 349,- leden EventBranche € 150,-

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- Looptijd 4 weken.

Vacature plaatsen


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*uitgezonderd o.a. Gouden-Giraffe, de BeachBrancheBarbecue. Voor enkele evenementen naast onze 4 reguliere bijeenkomsten vragen wij een entree- of ticketfee.



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